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How to Make a Reservation at the Pavilions at Penfield

Reservations may be made up to 2 years in advance. If you are interested in reserving one of our facilities, please be aware of the following procedures:

  • Fill out the Rental Agreement and return it with the 50% non-refundable deposit. Requests will be taken on a first-come/first-served basis.
  • We cannot HOLD any date without the completed Rental Agreement and deposit.
  • No reservation is considered confirmed until deposit payment is made and a Rental Agreement Confirmation is returned to you from our office.
  • Applications may be emailed to or faxed to (203-256-3145).  Of course, you may always come to Recreation Office at 75 Mill Plain Road, Monday through Friday from 8:30 am - 4:30 pm.
  • Proof of residency is required to receive resident rates.
  • The balance must be paid 60 days prior to your event. 
  • Any cancellations must be done in writing within 60 days of the function and will result in the forfeiture of the entire payment.
  • For more information please call 203-256-3191
  • Fees are subject to change.